The Office Manager is responsible for the day-to-day administrative operations of the Vineyard Gazette office, helping ensure that the organization runs efficiently, professionally and smoothly. This position serves as a central point of coordination for office administration, subscribers, employee support, vendors, facilities, supplies, records and internal communications.

The ideal candidate is highly organized, dependable, detail-oriented and comfortable managing multiple priorities in a fast-paced media environment.

Key Responsibilities

Office Operations

  • Serve as a point of contact for vendors, visitors and outside service providers in the front office of the Gazette
  • Manage office supplies, equipment, mail, deliveries, and general administrative needs
  • Coordinate office vendors and service providers, including maintenance, repairs, utilities and other building-related services

Circulation and Distribution 

  • Processing subscription payments, renewals, and other requests
  • Customer service with subscribers
  • Weekly processing of mailing and maintaining newsletter subscription lists
  • Reporting and filing of vendor paperwork
  • Oversee distribution onsite and offsite storage, quantity and organization

Financial 

  • Assist with invoices, bills, purchase orders, and vendor payments
  • Maintain vendor records and contracts
  • Help monitor recurring office expenses and identify opportunities for greater efficiency.

Qualifications

  • 3+ years of experience in office management, administration, operations or a related field
  • Excellent organizational and time-management skills
  • Flexible, team player 
  • High level of attention to detail and follow-through
  • Ability to manage confidential information appropriately
  • Proficiency with Microsoft OfficeExcel  
  • Comfort learning and working with business software and online systems
  • Ability to work independently while collaborating effectively with a wide range of colleagues
  • Professional, friendly and service-oriented approach.

This is an in-office role in the historical Vineyard Gazette offices in Edgartown. Salary $55,000-$60,000. Potential for growth. Vineyard Gazette offers a competitive benefits package, including health insurance, retirement benefits and paid time off.

The Vineyard Gazette Media Group is an equal opportunity employer committed to              inclusion and diversity in the workplace.